It may seem like a simple thing, but understanding your own project is paramount to successful project completion. When you have an on-site, full- time employee, you can be less specific and let the employee help you flesh out the project necessities and goals. However, when you’re working with an online freelancer, you need to be able to communicate your requirements in great detail. In order to do this, you must first know exactly what you hope to accomplish and what your end deliverable should be.

Scope of Work

This involves many aspects of your project, including timeline, resources, project description,  required deliverables, etc. This information is what potential providers will use to determine what they expect to get paid and how. Not only does your provider need to understand the scope of the work, but so do you. You need to know how long to expect the project to take and what it should cost you. With this information well defined, you and your provider will get off on the right foot, and your project will get completed with little ado.

Level of Effort

Level of effort involves your provider’s required skills, time, and energy as well as any resources you may need to provide. What is the project’s difficulty level? Will the project require research or access to other services, providers, or staff members? Level of effort is directly connected to both your timeline and your costs, so it needs to be carefully considered and estimated. Be up front with this information so that you find a provider who won’t shy away from a challenging project.

Timeframes

Your timeframe is an extremely important aspect of your project, and it is essential that you define when your project needs to be completed and how the timeline affects the scope of the work. An extremely tight timeline will likely take a toll on your budget (hiring multiple providers and/or paying extra

for expedited work). You may also have to simplify the project or lower your expectations a bit if your timeline is not conducive to getting you exactly what you want. You must establish up front how important your timeline is and what you’re willing to sacrifice in order to get the project done on time.

Performance Indicators for Monitoring the Project

This is where milestones and a good reporting system come into play. You’ve determined what you want the end result to be, and now you need to lay out the steps for getting there. Establish milestones and make sure your provider understands what they are. These milestones will enable you to keep tabs on the work and to ensure that things are moving forward satisfactorily. A solid reporting system will also help you keep track of the progress and, additionally, will be an excellent resource for the next project.

Performance Indicators for Monitoring the Project

This is where milestones and a good reporting system come into play. You’ve determined what you want the end result to be, and now you need to lay out the steps for getting there. Establish milestones and make sure your provider understands what they are. These milestones will enable you to keep tabs on the work and to ensure that things are moving forward satisfactorily. A solid reporting system will also help you keep track of the progress and, additionally, will be an excellent resource for the next project.

Lucy has decided to start a blog about the fashion industry. Her knowledge of the subject matter is vast, but her computer and writing skills are not so impressive. She decides to hire freelancers to design her blog and to edit the articles, but first she takes the time to analyze exactly what she needs and when she will need it. 

She looks at other blogs to get an idea of what she does and does not like, and she forms a very clear idea how her blog should look and sound. With this information at her fingertips, she’s ready to seek out the people who can bring her vision to life.

This may seem obvious and simple, but it really isn’t. It’s easy to understand that you need something done, but you also need to understand how to accomplish it. First and foremost, you need to have a grasp on the scope of the project – it’s complexity, requirements, and goals. Along with the scope of the project are issues like timelines and the amount of effort that will be required from your provider.

By examining these areas, you can assess whether or not you have the time to pursue the project exactly as you want it or if you will need to compromise on the timeline or the project goals. Careful and detailed planning is key for making these assessments and adjusting your project as necessary to best fit all of your needs.

Finished? Go to the next lesson >>> 

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}
Pen
>